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Grants and Initiatives

How to Apply for Grants

  1. Identify the Grant
    • Often, grant ideas will be brought to you by word of mouth.  If you would like to research grant funding for a particular need, you can visit with your colleagues, browse grants on the internet, and/or contact the Director of Major Grants for assistance. 
  2. Submit the Grant Request Form
    • The Grant Request Form is a tool to communicate your project idea with your department head and Vice President/Provost and to obtain institutional commitment and approval for institutional resources for the project (matching funds, faculty time, budget, etc.).
    • The person applying for the grant is known as the Principal Investigator (PI).  The PI is responsible for managing the grant, including financial management and reporting.
    • Signatures are needed from department head, Provost, and Vice President for Advancement and Alumni Engagement.
    • *Important:  Complete this well in advance of the grant deadline, so that all parties have time to raise questions, collect data, and clarify the requirements of the grant.
    • After the VP for Advancement and Alumni Engagement has approved the grant request, you may proceed to apply for the grant.
  3. Submit the Grant Application
    • Ask a colleague to proofread your proposal
    • Obtain approval from your Department Head to submit
    • Submit a final copy of the proposal to the Vice President for Advancement for record keeping
  4. Grant Management
    • Please communicate progress on the grant with the following leadership:
      • Academic Grants- report through the Provost
      • Institutional/Program Grants- report through a Vice President
    • Submit copies of interim and final reports to the Vice President for Advancement for record keeping.

Alumni Board Grants

Each year the Alumni Association Board of Directors allocates money to help create better connections with our alumni. This year there are two grants available that you can apply for. One is the Alumni Connections Enrichment Grant and the other is the newly renamed, Joe Hoing Student Involvement Enrichment Grant.

Each grant is a one-time stipend of up to $2,000, and will be granted based on the development and proposal of a plan to utilize the award. The grant is to be dispersed and used within the academic year in which you plan to used the funds.

The proposal should clearly state and adhere to the following points:

  1. The reason you seek the award
  2. Indicate specifically how you plan to use the stipend
  3. Illustrate the impact the program/funding will have on your alumni and major, department, team, or organization
  4. The proposal should be no longer than 2 pages in length

Alumni Connections Enrichment Grant

For faculty/staff/students – This is a grant to enrich the connections of a specified group of alumni, which may include alumni of a particular major, department, team, or organization. Application review will focus on how the proposal relates to strengthening of alumni relations through faculty and/or staff outside of the Office of Advancement and Alumni Engagement .

Joe Hoing Student Involvement Grant

For faculty/staff – This grant is to enrich the connections of a group of alumni. This grant, however, especially focuses on the connection between alumni and students. Application review will focus on how the proposal relates to strengthening of alumni relations through faculty and/or staff outside of the Office of Advancement and Alumni Engagement, and more specifically connecting these alumni to our current students.

Both of these grants will be evaluated by the Office of Advancement and Alumni Engagement in coordination with the Nominations Committee of the Alumni Board at the scheduled July board meeting. In reviewing the applications, specific focus will be placed on the criteria listed above.

Please submit your proposal in an attached word document via email no later than May 1 of the academic year prior to which you plan to used the funds if awarded to alumnioffice@radar.bluestarktvbbs.com. If you have questions, please contact the alumni office at 479-979-1234.


Grant Project Stories